Contract software selection can be time consuming however when measuring the cost benefit after having implemented the right contract software for your business makes the entire process worth while. Starting with a contract software requirements document that lists required and optional features, must have features and optional features, can help narrow down the vendor selection process. Understanding contract workflow needs is a key part of this requirements gathering process. When assessing contract software workflow requirements, it helps to involve multiple departments involved in contract administration. These departments can include finance, legal, human resources, sales, and customer service. As more contracts are in circulation it becomes increasingly difficult to track contract expire dates, contract documents, and responsible parties for contract review, approval, and follow up. For many companies this process is done manually, via email and fax and is very time consuming. Additional time and unnecessary contract management steps can result in inaccuracies or omitted contract action items. This often leads to an increase in contract liabilities and additional required oversight. The contract software selection process may not at first seem like a necessary part of reviewing and selecting the right contract software however this ultimately leads to assurance that your business invests in the best-fit software that meets your requirements.
Contract Software Customization & Service
Part of the contract software selection process should also cover how end-user and contract administration training will be accounted for, both by the vendor and internally on an ongoing basis for new contract management team members or external users if such resources are to utilize the software. The contract software SLA (Service License Agreement) is a key piece to reviewing contract software vendors, what’s covered as part of the service and what levels of support are available. This includes hosting models, backups, contract software security, and of course cost structure. All businesses deal with contracts, whether small or large, and contract software requirements documents often differ by industry, size of the organization, and contract processing volume. Contract software vendors may sometimes adapt their software to meet certain for your organization that’s not included with the base package, and the costs of such modifications should also be reviewed during the contract software selection process.
Contract Software - Hosted Vs. On-Premise
IT departments have a vested interested in ensuring company data integrity is maintained and users have access to critical business resources. The debate over whether contract software should be hosted or on-premise is often a confusing question. Contract software can in fact be installed on-premise while at the same time still offer the benefits and accessibility of a web-based software. Installed software requires workstation installation, where the contract software is installed onto individual workstations. Installed contract software often has mandatory requirements such as certain operating systems and versions where web-based contract software has fewer restrictions. How upgrades are distributed to workstations is another question an IT department would be involved with, as the cost of contract software extends beyond the actual cost of the software but also includes what other technologies are required for the software to function and what level of support and maintenance is required by IT departments. Sometimes contract software hidden IT support costs overrun the actual cost of the software, which is not discovered until a purchase commitment is made for a specific software and decision makers neglected to consider how much IT support would be required to maintain and update the contract software for workstations.
Contract Software Security & User Access Control
It’s typically easier to control user access in a web-based contract software, therefore this option is ideal for companies requiring multiple users to access the system and add or review contracts. Tracking contract issues may require certain levels of customer or vendor access. Contract managers in various departments or levels in the company may require access to certain contract records as well, based on their level of authority in the company. Contract access controls would be a necessary section in the contract software requirements document, and cover both contract security as well as which users are responsible for various steps in contract approval processes.
Contract Software Versatility
The original need for contract software may come from a contract manager or department based on certain types of contracts for that given contract manager or department, such as human resources or finance & vendor management. It may well be the case that other departments within your organization share the same set of contract management problems that can be solved with the same contract software implementation. The properties of a lease agreement, rental contract, service center contract, supplier contract, and customer service contract share many similar properties. This sharing of properties can strengthen the return on investment for a contract software implementation and give people in the company a consistent and standardized method for processing contracts of all types. Other types of contracts that may share similar properties include facilities maintenance contracts, certificates of insurance, and work agreements.
If your organization has not before considered drafting a software requirements document and is in the process of selecting software, you may consider engaging a temporary 3rd party IT resource to help facilitate a software needs assessment. Such a resource with experience and expertise in this matter increases your chances of maximum benefit of the time and money invested in a software implementation and training. Sometimes a contract software vendor may assist with this process however it is important to remain cognizant that the needs assessment should focus on the actual needs of the company before reviewing specific types of contract software.
The best way to evaluate law software programs to first identify what works best for your type of law speciality and case management. Our law software well adapts to any type of law practice and case management requirements, whether involving corporate law, wrongful acts, criminal defense law, or environmental law. We provide a full host of cloud law software features including mail merge, user permissions, online law forms, legal notices, law firm templates, and email notifications. Your law firm can create branded templates and legal documents and send via fax or email to legal parties, including defendants, attorneys, witnesses, and prosecutors.<< MORE >>
A1 Contract Tracker cloud contract management software provides a solid foundation to manage contract management data online at the lowest level of contract detail. Strong contract management systems and processes ensure the most successful contract involves: accountability for contract performance and a tool from which to base sound contract management decisions. A1 Contract Tracker cloud contract management software assumes a contract manager takes full advantage of the available cloud contract management software features. In doing so hold all contract vendors and resources accountable for contract requirements and contract costs.<< MORE >>
If seeking ways to increase government operational efficiencies, integrate government contract software into a government web site allowing vendor access, document uploads, and insurance renewals, government contract software has options available for web site integration. We offer secure server hosting options that accommodate government IT contract data requirements, with fully hosted and self-hosted secure contract software hosting options. The government entity may host the contract software data, files, and application from inside their IT data center.<< MORE >>
For hospitals that have multiple facilities, subsidiaries, or campuses secure online contract software can group contracts by department, campus facility, or subsidiary company.
Hospital contract software examples may include physician agreements, leases, insurance policies, transfer contracts, maintenance contracts, service contracts, educational, intern, and residency contracts. Hospital contract software can customize hospital contract software to meet specific contract needs by contract type, category, or contract party by adding custom fields, drop downs, and contract software email merge and document templates. Hospital contract renewals send contract administrators branded and timely contract renewal notices to prevent contract lapses or contract disputes.<< MORE >>
Small business contract software for small businesses contract management is ideal to meet contract software needs for small businesses. Small business contract software includes reminder notifications, contract backups, contract data retention, and low-cost contract software licensing. We offer free setup and monthly, quarterly, and annual contract software pricing., a small business has an ideal opportunity to put claims software and contract software online and eliminate the need to track information in spreadsheets and paper format. Small business contract software gives small businesses the tools needed to give contract administrative users access to secure online documents and send contract software reminder notifications to various contract parties and contract administrators.<< MORE >>
Aviation claims software offers customer brand recognition, assuring those involved in the claim experience brand consistency when managing or logging information against the claim. Aviation claims software with private labeling is key to maintaining end-user trust when they process claims, especially when submitting personal information. This key customer has several options available to run on-demand aviation claim reports by claimants involved, supervisor involvement, assigned insurance policy, the nature of the claim, and cost of damages.<< MORE >>
A1 Tracker was designed as a cost-effective contract management software solution saving thousands of dollars in implementation and customization time. With a fast 24-hour (next business day) setup time, and contract software data import options, we make contract software easy and affordable for both large and small businesses.<< MORE >>
Enterprise contract software makes contract documents and data available to your entire company with security options so contract staff sees specific contract data needed. Our flexible enterprise contract software user roles, permissions, and security offers multiple layers of user security for read-only, edit, and add. Your contract and risk managers can reduce contract software and administration costs by using our contract document feature to create contracts in in formats for email and print distribution.<< MORE >>
Risk Software by A1 Enterprise has a host of integrated risk management software features to manage risk and costs of risk at various levels in an organization. Risk software includes insurance policies, contract documents, contract management, insurance claims, warranty contracts, insurance limits, 3rd party liability claims, employee injury claims, and auto, equipment, or asset claims.
The cost of risk and risk management factors help risk managers make allocate risk and appropriate measures of coverage, retainers, and self-insured retention. A1 Enterprise risk management software also helps more clearly define risk management policy for a business or government entity, and distribute this risk management policy to employees and management staff.
The impact of enterprise risk management is tailored and built custom for your organizational risk management needs with full online risk management software accessible 24/7.
Contract software and risk software has been approved for a hospital implementation in Southern California. Contract software will be customized and self-hosted to meet strict hospital contract software security requirements. A1 Enterprise will import existing contract data from spreadsheets and provide a secure, encrypted online contract software for key contract management staff.<< MORE >>
Contract software and claims software by A1 Tracker has just launched for an East Coast aviation manufacturer. Integrated claims software and contract software will help facilitate the claims management process including product claims, 3rd party claims, asset claims, and employee injury claims. Contract software integration will help manage vendor contracts, service agreements, and insurance policy renewals. The insurance policy software module links claims, contracts, and insurance policies together to ensure smooth and user friendly claims processing and insurance renewal processing.<< MORE >>
A1 Tracker released a new email reminder notification and email template module for contract management, contact management, and risk management software. This feature will further streamlines contract and follow up email reminder and renewal process, and ensure follow ups remain on time. The amount of time employees may spend to setup and report on follow up dates is significantly reduced with this new module. With a time savings ranging as much as 80%, our automated email reminder and email template feature will sends on time follow ups to customers, vendors, employees, and managers when an action or follow up is required.<< MORE >>
Claims often have follow up due dates involving certain parties to take a course of action in sequence. A1 Tracker for claims tracking tracks scheduled claims follow up reminder notifications, claim notes, and even mail merge. A1 Tracker also has an electronic claim signature feature for your claim parties to sign claim documents electronically, to reduce fax, scanning, and paper mailings. Claim forms and claim documents can be categories by claim type and document type to ensure they are well organized and follow a standard structure for smooth and uniform claim processing. Once using A1 Tracker for claims tracking, your claim management and processing costs will will reveal that you can get more done with less effort.<< MORE >>
A new version of contract management software by A1 Enterprise has released into beta. With careful design methods and contract management research, A1 Enterprise built on the strengths of A1 Tracker, transforming legacy software weaknesses and limitations into strong competitive advantages with user-rich features.
Since December 2009, A1 Enterprise has undertaken a full re-design of A1 Tracker, including a new technology platform to support countless new features. This new platform gives our contract management software far greater flexibility than it has had since inception in March 2004. The structure of A1 Tracker for contract tracking gives customers the option to fully customize their contract management software. A1 Enterprise adds additional value by offering low cost and customer-specific modules. A1 Enterprise fully tailors these custom modules to suit unique contract tracking software needs without changing existing code or creating new software. This gives gives customers the custom contract management solutions needed without incurring the costs of having it developed internally or by a 3rd party software vendor. This also reduces implementation time by an average of 85%.<< MORE >>
Risk management software takes many different forms and may involve various features that relate to each other. Risk management software should give a business the ability to identify various aspects, or components of risk, past, present, and future. Risk management software should come with certain basic risk management features, such as costs of risk, contract management software, insurance renewal management, workplace injury tracking, and insurance claims management to name a few. Ideally, risk management software should also provide for some level of integration with other existing software, such as an accounting software, so some risk management data may pull from other data and software sources from within the company and to reduce data input time from risk management staff.
As a business changes over time, so do the risk management software needs of the company. This provides a good reason why the a risk management software must remain highly flexible, adapting to changes in risk and risk management practices within the organization. In some cases, risk management software must allow 3rd parties to access risk management data as well, such as law firms, accounting firms, auditors, vendors, and consultants to the company. By consolidating access to risk management software into one risk management software system, a business increases the level of operational efficiency and accuracy when transmitting documents to other parties. Risk management software reduces the liability of missed follow ups, lost documents, document or contract disputes, and therefore subsequent legal actions for or against the company. Good risk management software will also provide a business with a pro-active means to support a legal action against another party should a dispute occur and participants of the risk management software utilized the risk software for its intended purpose over time.<< MORE >>
A1 Enterprise has implemented a contract management software system for a key customer in California. With a small group of senior executives requiring contract management tracking and reporting, A1 Enterprise rolled out a new contract management implementation for a health care customer to track insurance contracts and renewals. A1 Enterprise provided the necessary tools for software customizations to suit specific contract tracking needs for this customer, and A1 Tracker for Contract Management, for the most part, worked right off the shelf to meet the contract management needs of this customer.
Once having setup a contract in the software, and set contract renewal notifications, A1 Tracker will remind the user when the contract comes due for renewal, for a status update, or termination. The company will no longer need to look for expiring contracts since the contract administrator setup the contract renewal process to notify on specific dates.
<< MORE >>
A1 Tracker is easy for your staff to understand and use, and may be extended to outside auditors, your customers, vendors, and suppliers. A1 Tracker is a management software that breaks down project processes such as budget requests, budget approvals, invoice submissions, plans and specifications, status updates, and cost audits in a way that allows each person to view project data most relevant to their role in the project. A1 Tracker benefits projects involving 5 people, or 300 people, and provides a consistent format for reporting costs, budgets.
A1 Enterprise is proud to offer our newly trademarked online project management software to businesses around the world and is now building a strong base of sales representatives to promote and market A1 Tracker. Businesses will appreciate the detailed accountability and controls that are built into A1 Tracker. Read more or contact us for more information. ...<< MORE >>
There are many project management, project control, and contract control software vendors to choose from. When searching for a project control software for contract management, one of the most credible attributes for the software vendor is that the vendor uses their own software to manage projects. When a company uses the product the company markets and provides to customers, customers are ensured that the company will maintain and support the product because doing so is in both the company and customer's mutual interest.
Take the questions out of our project management software selection equation and realize a software company's performance with customer support, upgrades, and properly working features accelerate when that software company also depends on the same software the company markets. The A1 Tracker has been the project management software that has led A1 Enterprise into bringing resolve to project management issues since 2004. A1 Enterprise continued to refine A1 Tracker for 5 years before introducing A1 Tracker to the market for online project management and online contract management. This makes A1 Tracker and A1 Enterprise among the strongest case studies for project management and contract control. A1 Enterprise uses A1 Tracker to measure budget and cost performance of project resources, enabling stronger performing resources to be recognized for their project successes and identifying weaker performing resources and understanding how to improve those weaknesses for stronger over-all project outcomes. ...<< MORE >>
A1 Tracker is an online project management software offered by A1 Enterprise allowing project managers to access projects anytime and anywhere. Project managers can administer custom projects using custom project management screens because A1 Enterprise made this project management software very customizable. One of our newest features lets customers and project managers use any international currency symbol when managing projects. Since the A1 Tracker for project management and contract management now supports dynamic project currency symbols, any customer in any country may benefit from the convenience of using their native currency symbol or currency abbreviation. ...<< MORE >>
Selecting the Best Project Management Software that caters to unique project requirements. When selecting a software to run a project or business, many buyers overlook key factors that ensure a successful project management software implementation. The purpose of this article is to provide business owners and project managers with insights on how to select the best project management software. ...<< MORE >>
Accounting software handles financial & accounting records, balancing financial accounts, cutting payments, and running financial statements. The primary function of accounting software is accounting and book keeping. Accounting records are kept pristine and are limited to those qualified for managing accounting records, typically book keepers and financial management staff. There is, however, another process that takes place before costs hit the accounting software and that done using project management software. Project management software
is used to control work performed, manage employees, quality assurance, budget approvals, invoice submittal, contract approval, document control, task approval, work orders, change orders, and of course task documentation.A1 Tracker is an on-line project management software with different modules that resolve the pre-accounting project management process. It tracks budgets and budget caps for work. For example, a project manager may want to run an on-line cost report to view cost data to find out how much money was spent on project requirements and estimating. Managers and assistants can be given access to their specific project location to monitor productivity without giving access to the accounting software. A1 Tracker is a web-based project management software giving access to, for example, costs per unit and number of units budgeted and used on the project and by each employee. This on-line cost data may then be imported, once approved and finalized, into an accounting software. The project management software process keeps the accounting software data clean and secure from additional users. ...<< MORE >>
A1 Enterprise, Inc. has deployed an online contract management software for a Southern California city for online contract management and agreement renewal tracking. Project managers, risk managers, and contract administrators may now track contract agreement documents and contract expiration renewals in a shared, online contract management system.
This contract management tracking softwareis highly flexible and offers online access to contract agreements such as prime contracts and multiple sub contract agreements. The system accommodates a multiple contract hierarchy where contracts and sub contract agreements may be organized in a hierarchical order of priority by vendor, contract type, or contract key words. Users may also upload and share contract agreements and contract addendums from multiple locations and run reports to track contract agreement costs, contract renewal dates, and contract expiration dates. ...<< MORE >>